May 2021 Agenda Annual Parish Council Meeting
NOTICE OF ANNUAL MEETING OF
HAGWORTHINGHAM PARISH COUNCIL
NOTICE IS HEREBY GIVEN and Councillors are summoned to attend the Annual Meeting of Hagworthingham Parish Council that will be held via remote video conferencing on Tuesday 4 May 2021 commencing immediately following the Annual Parish Meeting to be held at 7.00 p.m. on that date, but not earlier than 7.10 p.m. at which the under mentioned business will be transacted.
This meeting is open to the public and may be accessed using the following links:
(Use this link first to Join Zoom Meeting)
https://us02web.zoom.us/j/85193678027?pwd=YlpWVndnR0FwaW1pVZTUldMU0t6UT09
Meeting ID: 851 9367 8027
Passcode: 751135
In the event that the meeting is curtailed at 40 mins; it will continue using the link below:
Topic: Annual Meeting - continuation
Time: May 4, 2021 07:30 PM London
Join Zoom Meeting
https://us02web.zoom.us/j/84812000993?pwd=VVY0ZE1zbndxUmdwUkprQXdPdktjQT09
Meeting ID: 848 1200 0993
Passcode: 778433
Please note that due to Purdah restrictions in force until 6 May 2021 there will be no public forum or reports of District and County Councillors or the Police. Any urgent matters should be referred to the Clerk.
Susan Archibald
Susan Archibald
Clerk to Hagworthingham Parish Council Dated: 27th April 2021
AGENDA
1. To elect a Chairman, with Declaration of Acceptance of Office to be signed at a later date
2. To elect a Vice-Chairman, with Declaration of Acceptance of Office to be signed at
a later date
3. Apologies for absence and reasons given
4. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011
not previously notified and/or consideration of any written request for Dispensation
5. Notes of the meeting of the Council held on Monday 12 April 2021 to be approved as
Minutes to be signed by the Chairman at a later date
6. Casual Vacancy
To consider and decide upon co-option to the current existing Casual Vacancy should any
candidates have come forward.
7. To review and approve the insurance arrangements for 2021/22
8. To consider the Asset Register and any necessary updates
9. To review the Risk Assessment and any necessary updates
10. To review Standing Orders and Financial Regulations and decide whether any
amendments/updates are necessary
11. Timetable of Meetings for 2021/22
Members are asked to consider and approve a Timetable of Meetings for 2021/22,
which may be in person, or via remote video conferencing, as allowed by relevant legislation
5 July 2021
16 August 2021
11 October 2021 (to commence at 7.00 p.m.)
29 November 2021 (to commence at 7.00 p.m.)
17 January 2022 (to commence at 7.00 p.m.)
28 February 2022 (to commence at 7.00 p.m.)
Annual Parish Meeting 11 April 2022(to commence at 7.00 p.m.)
Annual Meeting 16 May 2022 7.30 p.m.
Meetings are on a Monday and usually commence at 7.30 p.m., except where shown above
commencing at 7.00 p.m. during the winter months. Meetings will be held by video conferencing
where allowed and deemed appropriate.
12. Working Groups
To consider the membership of working groups for 2021/22, and receive an update on progress, namely:
Grass Cutting working group, and
Speed Awareness working group
13. Financial Matters
(a) Monies at Bank
(b) To approve payment of outstanding invoices
(c) To formally approve the accounts for the year ended 31 March 2021
(d) To receive the report of the Internal Auditor
(e) To approve the Annual Governance Statement in the Annual Return for the year ended
31 March 2021
(f) To approve the Accounting Statement in the Annual Return for the year ended 31 March 2021
(g) To resolve that the Chairman and the RFO sign the Certificate of Exemption to certify the
Parish Council as exempt from a Limited Assurance Review under Section 9 of the Local
Audit (Smaller Authorities) Regulations 2015
Note: The AGAR will be signed by the Chairman and Clerk at the earliest opportunity for onward
transmission to External Auditor PKF Littlejohn LLP.
14. Planning Matters
To note Planning decision received:-
S/070/00293/21 | Planning Permission - Outline erection of 2no. dwellings (with means of access
and layout to be considered) | LAND OFF BOND HAYES LANE, HAGWORTHINGHAM -
REFUSAL
15. Village Signs
To consider how to proceed in the matter of refurbishment/replacement of village signs.
16. To receive reports from Councillors relating to outstanding projects
To receive reports from Members relating to outstanding projects and requests for matters to be
placed on the next agenda. No resolutions may be passed under this item.
17. To receive reports from the Clerk in relation to Council matters
18. To receive general correspondence
19. To confirm the date of the next meeting of the Council
The date of the next ordinary meeting of the Council is proposed as Monday 5 July 2021 with details to be provided nearer the date.