September 2024 Minutes
Hagworthingham Parish Council
Notes of the meeting of the Parish Council held on Monday 2 September 2024 commencing at 7.30 p.m.
Present: With Cllr Jan Hewitt in the Chair there were present Cllrs – Mark Clayton, Paul Colam- French, Edmund Done and Ruth Wisby
Absent: Cllr Paul Masters
In attendance: Clerk Mrs Susan Archibald
Also present: 1 member of the public
Prior to the commencement of the meeting the member of the public present wished to comment that the shrubs on Church Lane green were overgrown, and to note that residents at the Council Houses had worked to improve the footpaths at that location.
The Chairman declared the meeting opened at 7.35 p.m.
39. Chairman’s Announcements
There was none.
40. Apologies for absence and reasons given
An apology with valid reason for absence was accepted from Cllr Masters.
41. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
42. Notes of the meeting of the Council held on Monday 1 July 2024 and the Extraordinary meeting of the Council held on Monday 22 July 2024 to be approved as Minutes and signed by the Chairman
It was proposed by Cllr Colam-French, seconded by Cllr Wisby and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 1 July 2024 and the Extraordinary meeting of the Council held on Monday 22 July 2024 be approved as correct records and signed by the Chairman.
43. Co-Option to Vacant Seat
The Clerk reported that, in the absence of any candidates for Co-Option having come forward, the vacancy would be rolled on to the next meeting.
44. Progress of provision of defibrillator
The Clerk updated the meeting that the device had been installed in the cabinet, with the electrical connection fitted with an electrician to be appointed and an electricity supplier yet to be finalised. She further noted that the promised £1,000 donation from The Dales Charity had been received, and a formal thank you made. Members noted the foregoing.
45. Benches in the village
Cllr Hewitt updated the meeting on a survey carried out on various benches, with best costings coming in at £445 for the necessary repairs and renovations to bring them all back into good order, with no replacements needed.
Members noted that there was an earmarked reserve and budget head for public realm improvements; and
It was proposed by Cllr Hewitt, seconded by Cllr Colam-French and:-
RESOLVED – That the bench repairs and renovations go ahead with immediate effect at the quoted cost of £445, to include any necessary strimming and mowing on a one-off basis.
46. Grass Cutting
As part of the quote in minute 40 above, regular strimming and mowing of benches was quoted at £60.00. This item would be discussed when budget setting for 2025/26 to determine necessary frequency of cuts in addition to grass cutting already being carried out under the LCC Amenity Grass Cutting Agreement.
47. Financial Matters
(a) Monies at bank
Current account - £7,561.86
Bus account - £6,134.36
(b) To approve payment of outstanding invoices
It was proposed by Cllr Hewitt, seconded by Cllr Colam-French and:-
RESOLVED – (a) that items (a) and (b)(above) be noted and approved.
It was further proposed, seconded and:-
RESOLVED – (b) that, the interim accounts, as presented, be noted and approved; and
(c) that the bank be chased regarding updates to the mandate.
48. Remembrance Sunday
The Clerk advised that the wreath was on order. The Chairman discussed a small gathering at the War Memorial at 11.00 on Remembrance Sunday, utilising the poppy installation prepared last year by the WI.
She sought clarification from the church on wreath laying and it was determined that Rev. Fran be contacted with a view to collaboration between the Parish Council and the Church for a community service. The matter would be once again considered on the agenda of the October meeting.
49.To receive reports from Councillors relating to outstanding projects
The matter of overgrown shrubs on the Church Lane green would be considered as part of the bench strimming schedule yet to be determined.
50.To receive reports from the Clerk in relation to Council matters
There was none.
51. To receive general correspondence
There was none.
52. To confirm the date of the next meeting of the Council It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Monday 14 October 2024 JJ’s Café at 7.30 p.m.
The meeting closed at 8.15 p.m.