July 2024 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held on Monday 1 July 2024 commencing at 7.30 p.m.
Present: With Cllr Jan Hewitt in the Chair there were present, Cllrs – Mark Clayton, Paul Colam- French, Edmund Done, Paul Masters and Ruth Wisby
In attendance: Clerk Mrs Susan Archibald Also present: 1 member of the public
Prior to the commencement of the meeting the member of the public present wished to comment that the repair of the war memorial was not substantially improved.
The Chairman declared the meeting opened at 7.30 p.m.
20. Chairman’s Announcements
The Chairman wished to acknowledge and thank the Clerk for her work over the past year as highlighted in the report of the Internal Auditor.
21. Apologies for absence and reasons given There were none.
22. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
23. Notes of the Annual meeting of the Council held on Monday 20 May 2024 to be approved as Minutes and signed by the Chairman
It was proposed by Cllr Colam-French, seconded by Cllr Masters and:-
RESOLVED – That the notes of the Annual meeting of the Council held on Monday 20 May 2024 be approved as a correct record and signed by the Chairman.
24. Co-Option to Vacant Seat
The Clerk reported that, in the absence of any candidates for Co-Option having come forward, the vacancy would be rolled on to the next meeting.
25. Progress of provision of defibrillator
The Clerk updated the meeting on permissions received, donations received, equipment purchased being the device with cabinet. She highlighted the need for formal letters of thanks to go to the organisations which had made the generous donations. The electrical connection was yet to be finalised, as was an electricity supplier. Members noted the foregoing.
26. Community Speedwatch
A leaflet drop was considered to canvass volunteers, probably in the Spring 2025. This matter would be brought back to a future meeting of the Council.
27. Benches in the village
A survey of existing benches was needed, with a renewal/repair programme proposed. A possible request for funding from the District Councillor Small Community Grant Scheme was discussed. This matter would be brought back to a future meeting of the Council. Sponsorship of benches was also mentioned and this could be included on any community leaflet drop in the future.
28. Grass Cutting and Verges
The Clerk highlighted that cutting additional grass without permission was problematic; with any proposal to be passed through the County Council for approval. Cllr Hewitt undertook to obtain a quote for strimming around noticeboards and benches.
29. Financial Matters
(a) Monies at bank
Current account - £10,306.23 Bus account - £6121.05
(b) To approve payment of outstanding invoices
It was further proposed by Cllr Hewitt, seconded by Cllr Colam-French and:- RESOLVED – (a) that items (a) and (b)(above) be noted and approved.
It was further proposed, seconded and:-
RESOLVED – (b) that, as had previously been discussed, Cllr Colam-French would be added to the bank signatory mandate; it was noted that the bank needed a countersignature by Cllr Clayton with regard to this and the addition of Cllr Wisby.
30. To receive reports from Councillors relating to outstanding projects
The broken 40mph speed sign and the grit bin in hedge issue were once again raised and the Clerk undertook to chase up repairs.
The matter of footpath condition was once again raised and the Clerk undertook to follow up previous requests and correspondence with LCC and Cllr Marfleet in this regard.
31. To receive reports from the Clerk in relation to Council matters
The Clerk wished to thank Sue Baxter for many years of posting Council notices to the Church Lane board; a volunteer to take over was sought – Cllr Colam-French agreed to take on this duty.
32. To receive general correspondence There was none.
33. To confirm the date of the next meeting of the Council It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Monday 2 September 2024 JJ’s Café at 7.30 p.m.
The meeting closed at 8.20 p.m.