October 2023 Agenda
NOTICE OF A MEETING OF HAGWORTHINGHAM PARISH COUNCIL
NOTICE IS HEREBY GIVEN and Councillors are summoned to attend the meeting of Hagworthingham Parish Council that will be held on Monday 16 October 2023 at JJ’s Café, Main Road, Hagworthingham at 7.30 p.m. at which the under mentioned business will be transacted.
There will be a maximum 15 minute forum prior to the commencement of the meeting when members of the public may ask questions or make short representations to the Council. At the discretion of the Chairman there may be an additional 5 minutes at the end of the meeting at which members of the public can raise points relating to the meeting or items for consideration for inclusion on the next agenda.
Following which the Council will receive reports of the Police, County and District Councillors.
Susan Archibald
Clerk to Hagworthingham Parish Council
Dated: 10th October 2023
AGENDA
1. Chairman’s Announcements
2. Apologies for absence and reasons given
3. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
4. Notes of the meeting of the Council held on Monday 4 September 2023 to be approved as Minutes to be signed by the Chairman at a later date
5. Co-Option to Vacant Seat
To note the remaining vacant seat remaining and to receive details of any person wishing to be considered for Co-Option.
6. Community Speedwatch and Passive Speed Notices
(i) To receive an update on any proposal regarding recommencing community speedwatch exercises and/or retention/recruitment/training of volunteers; and
(ii) to consider and decide whether or not to purchase replacement 30mph passive speed notices at a cost of £20 each, with a complimentary offer of a 40 mph notice for each sign purchased.
7. Provision of a second defibrillator for the village
Following the decision to pursue further information gathering with regard to the costings/financing and power supply for a second defibrillator for the village. (Minute 49, 4.9.23 refers)
A unit and case have been sourced from LIVES at an approximate total cost of £1850.00 + VAT with on costs of c.£100 p.a. for replacement pads/battery. Power supply to be quantified and location to be determined with permissions obtained, as necessary. Additional set up costs may be incurred by way of installation by a qualified electrician. 50% of the initial purchase cost may be funded by donation from a village group – to be confirmed. Grant funding from external sources may also be available, depending on a suitable location being identified.
Members are asked to consider and decide how to proceed in this regard.
8. Update on War Memorial Repairs/Renovations
To receive an update on works carried out on the War Memorial.
9. Parish Land
(i) With regard to the Parish Land, it is proposed by Cllr Masters that disposal of the land be considered and explored.
(ii) Members are asked to consider and decide how to proceed in the matter of the renewal of the Parish Land lease (or otherwise), the three year initial term coming to an end on 30 April 2024.
Note: Depending on time scale, Members need to be mindful that a decision in favour of (i) will have an effect on the decision made at (ii) above.
10. Exploration of provision of play area for the village
It is proposed by Cllr Masters that the Parish Council explores the provision of a play area for the village, to include possible locations, possible acquisition of land and costings and funding via grants and/or loans.
Note: Best practice would dictate that, for projects of this type, some form of Community Consultation should be carried out.
Members are asked to consider and decide whether or not, and, if so, how, to proceed in this regard. If Members are minded to pursue information gathering, a task and finish group could be formed with the purpose of bringing a fully worked proposal to the Parish Council (suggest this be time limited to, possibly, one year)
11. Request to fund display stand for WI Remembrance Poppies
The Parish Council is asked to fund the build, including erection/dismantling and storage of a tailor made wooden display stand to house a grand display of knitted poppies donated by the WI. The cost of materials/labour being requested is £210.
Note: The intention is for this to be reused year on year at the War Memorial for Remembrance Sunday and any future costs will be advised at the meeting.
12. Financial Matters
(a) Monies at Bank
(b) To approve S.137 donation to The Poppy Appeal for poppy wreath - £20.00
(c) To approve payment of outstanding invoices (as per Appendix A)
(d) To receive interim accounts and bank reconciliation (to be presented at November meeting)
(e) Update on progress with additional bank signatories.
13. To receive reports from Councillors relating to outstanding projects
To receive reports from Members relating to outstanding projects and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
14. To receive reports from the Clerk in relation to Council matters
15. To receive general correspondence
16. To confirm the date of the next meeting of the Council
The date of the next meeting of the Parish Council is proposed as Monday 27 November 2023 to commence at 7.00 p.m. in JJ’s Café. Please note winter start time.
17. To resolve to go into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 to discuss the following matter:-
Clerk’s annual appraisal and matters relating to the terms and conditions of the Clerk’s contract of employment.