May 2025 Agenda Annual Parish Council Meeting

NOTICE OF THE ANNUAL MEETING OF 
HAGWORTHINGHAM PARISH COUNCIL
 
NOTICE IS HEREBY GIVEN that the Annual Meeting of Hagworthingham Parish Council will be held in JJ’s Cafe on Monday 19 May 2025 commencing at 7.30 p.m., at which the under mentioned business will be transacted. 
 
Susan Archibald
 
Susan Archibald
Clerk to Hagworthingham Parish Council                                                    Dated: 13 May 2025
 
 
                                                                         AGENDA
 
1.  To elect a Chairman and to sign Chairman’s Declaration of Acceptance of Office
 
2.  To elect a Vice-Chairman and to sign Vice-Chairman’s Declaration of Acceptance of Office
 
3.  Apologies for absence and reasons given
 
4.  Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011  
     not previously notified and/or consideration of any written request for Dispensation
 
5.  Notes of the meeting of the Council held on Monday 14 April 2025 to be approved as 
     Minutes and signed by the Chairman
 
6.  To receive the notes of the Annual Parish Meeting held on Monday 14 April 2025
 
7.  Public Forum
 
     To suspend the meeting for a short time to receive reports of County and District
     Councillors and any questions from the public, as appropriate.
 
8.  Co-Option to Vacant Seats
 
     To consider any valid nominations to fill the two current vacant seats by co-option.
 
9.  To review and approve the insurance arrangements for 2025/26
 
10.  To consider and review the Asset Register 
 
11. To review the Risk Assessment and decide upon necessary amendments/updates 
     
12.  To review Standing Orders and Financial Regulations and approve 
       amendments/updates as necessary
 
13.  Timetable of Meetings for 2025/26
 
       Members are asked to consider and approve a Timetable of Meetings for 2025/26, 
       suggested dates are as follows:
 
        7 July 2025
        1 September 2025
        13 October 2025
        24 November 2025 (to commence at 7.00 p.m.)
        12 January 2026 (to commence at 7.00 p.m.) (will only be held if necessary)
        23 February 2026 (to commence at 7.00 p.m.)
        13 April 2026 (preceded by the Annual Parish Meeting at 7.00 p.m.)
        Annual Meeting 18 May 2026 
 
       Meetings are on a Monday and usually commence at 7.30 p.m., except where shown above     
       commencing at 7.00 p.m. during the winter months.
 
14.  Community Speedwatch
 
      To review responses to appeal for volunteers and decide how to proceed.
 
15. Litter Picking
 
     To review responses to appeal for volunteers and decide how to proceed.
 
16.  Grass Cutting
 
      To review the strimming requirements of benches around the village.
 
17.  Financial Matters
 
     (a)  Monies at Bank
     (b)  To approve payment of outstanding invoices
     (c)  To formally approve the accounts for the year ended 31 March 2054
     (d)  To receive the report of the Internal Auditor     
     (e)  To approve the Annual Governance Statement in the Annual Return for the year ended 
            31 March 2025
     (f)   To approve the Accounting Statement in the Annual Return for the year ended 31 March 2025
     (g)  To resolve that the Chairman and the RFO sign the Certificate of Exemption to certify the 
            Parish Council as exempt from a Limited Assurance Review under Section 9 of the Local 
            Audit (Smaller Authorities) Regulations 2015
          
18.  To receive reports from Councillors relating to outstanding projects 
 
       To receive reports from Members relating to outstanding projects and requests for matters to be 
       placed on the next agenda.  No resolutions may be passed under this item.
 
19.  To receive reports from the Clerk in relation to Council matters
 
20.  To receive general correspondence
 
21.  To confirm the date of the next meeting of the Council
 
The date of the next ordinary meeting of the Council is proposed as Monday 7 July 2025 to commence at 7.30 p.m.