November 2022 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held on Monday 21 November 2022 commencing at 7.00 p.m.
Present: With Cllr Edmund Done in the Chair, there were present Cllrs – Mark Clayton, Mrs Heather Devereux, David Freeman (part), Mrs Jan Hewitt, Paul Masters, David Powell
In attendance: Clerk Mrs Susan Archibald
Also present: 1 member of the public
The Chairman opened the public forum and advised of plans to merge the Kate Kendall Charity with the Dales Charity due to the balance at bank only being some £260.00.
Cllr Powell wished to raise the issues he was having around the placing of the reactive speed device on rotation working alone; Cllr Clayton offered his help with the rotation from March 2023.
Cllr Masters wished to raise the issue of the Pilgrim Food delivery van churning up the verges at Bond Hays Lane; the Clerk undertook to write to the company expressing local residents’ concerns.
The Clerk highlighted the ELDC Councillor Small Grant Scheme, now open for applications.
The Chairman declared the meeting opened at 7.15 p.m.
38. Chairman’s Announcements
There were none.
39. Apologies for absence and reasons given
There were none.
40. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
The Clerk reported that signed requests for dispensation with regard to precept setting had been received from Cllrs Devereux, Freeman and Masters.
It was proposed by Cllr Hewitt, seconded by Cllr Powell and:-
RESOLVED – That dispensation with regard to precept setting be granted to Cllrs Devereux, Freeman and Masters.
It was noted that Cllr Freeman declared a pecuniary interest with regard to the payment schedule.
41. Notes of the meeting of the Council held on Monday 26 September 2022 to be approved as Minutes and signed by the Chairman
It was proposed by Cllr Freeman, seconded by Cllr Hewitt and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 26 September 2022 be approved as a correct record and signed by the Chairman.
42. Declaration of Acceptance of Office
Members noted that the Declaration of Acceptance of Office had been signed by co-opted Councillor, Paul Masters.
43. Village Repairs and Renovations
(i) Village signs; Members wished thanks to be extended to Stuart Crookes for the design and Louth Men’s Shed for the implementation of the new village signs; an article and photo to be included in the next edition of the Village Voice.
(ii) Public realm improvements
It was proposed, seconded and resolved:-
(a) That a sum of money be budgeted for public realm improvements in 2023, uses to include, but not limited to floral planters and reuse of the telephone box, and replacement of dilapidated benches; and
(b) that provision be made within the budget for replacement flags.
44. Maintenance of the Green at Church Lane
Views of local residents had been canvassed and were reported by the Clerk. Local resident volunteers had come forward to keep the area tidy and no further plans to take this matter further were proposed, as the area would be sympathetically maintained in the future.
45. Litter Bins
(i) Old Main Road
The Clerk reported that permission had been obtained for siting a bin at Old Main Road, however, due to the nature of tipping and the cost of siting a bin, no proposal was made to take this matter further.
(ii) Bond Hays Lane
A proposal to re-site one of the bins on Bond Hays Lane was made, subject to ELDC approval and the canvas of the opinion of nearby residents; the Clerk undertook to take this up with ELDC and report back to a future meeting.
46. Financial Matters
(a) Monies at bank
Current account – latest statement not available
Bus account - £6032.80
(b) To approve payment of outstanding invoices and payments already made as detailed in
Appendix A (attached)
(c) To receive interim accounts and bank reconciliation
It was proposed by Cllr Hewitt, seconded by Cllr Devereux and:-
RESOLVED – That items (a) to (c) (above) be noted and approved.
(d) To receive and decide upon budget/precept proposal for 2023/24
It was further proposed by Cllr Freeman, seconded by Cllr Hewitt and:-
Resolved – (a) That the budget, as presented, be approved, with £1,200 transferred from Capital reserves to cover the cost of the new village sign works; and
(b) that the 2023/24 precept demand to ELDC be made in the sum of £7324.15, as last year.
(e) Update on progress with changing the Councillor nominated with the bank to receive statements/cheque books, and additional cheque signatories
Members noted that this matter was still in process.
47. Highways Matters
(i) TTRO/TTR002050
Temporary Traffic Restriction – full carriageway excavation and reinstatement – Mount Pleasant – 28/11/22 – 02/12/22 restrictions for 1 day
(ii) TTRO/TTR002636
Temporary Traffic Restriction – bridge parapet repairs – Harrington Road, bridge over River Lymn, vicinity of Stockwith Mill – 02/12/22 – 09/12/22 restrictions for 8 days.
Members noted the foregoing.
48. Planning Matters
(i) Planning Permission – S/070/02047/22 – Erection of a garden building – THE OLD RECTORY, BOND HAYES LANE, HAGWORTHINGHAM
It was Resolved:-
That Hagworthingham Parish Council OBJECT to this application on the grounds of the large scale of the proposed building which is out of keeping with the street scene; loss of established trees and subsequent effect of loss of habitat for birds and other wildlife.
(ii) To note the decision with regard to the following planning application:
Planning Permission – S/070/00006/22 – Erection of 1.no detached house with a detached single garage and construction of vehicular access - MOUNT PLEASANT FARM, MOUNT PLEASANT, HAGWORTHINGHAM – APPROVED
(iii)To note that the following item had been WITHDRAWN:
Planning Permission – S/070/01986/22 – Change of use of land for the siting of 6no. Camping pods with associated hot tubs and construction of a vehicular access – LAND EAST OF PEPPERS HOLT WOOD, HARRINGTON ROAD, HAGWORTHINGHAM
Members noted the foregoing.
49. To receive reports from Councillors relating to outstanding projects
Reports were made on a successful recent litter pick and the resumption of Community Speedwatch exercises in the Spring.
50. To receive reports from the Clerk in relation to Council matters
The Clerk reported on various items raised at previous meetings; the possible purchase of wheelie bin stickers at 50p each, with permission to be sought from the District Council; the change to procurement thresholds, for noting; the current Police and Crime Commissioner survey, available online and updates to the ELDC Code of Conduct, with no proposal from Members to take this further at this time.
51. To receive general correspondence
There was none.
52. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Monday 9 January 2023 (weather permitting) JJ’s Café at 7.00 p.m.
53. To resolve to go into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 to discuss the following matter:-
Clerk’s annual appraisal and matters relating to the terms and conditions of the Clerk’s contract of employment.
It was proposed, seconded and:-
RESOLVED – That the above matter be discussed in closed session
This part of the meeting closed at 8.10 p.m.
Minute arising from confidential item:-
54. Clerk’s annual appraisal and matters relating to the terms and conditions of the Clerk’s contract of employment
It was proposed by Cllr Hewitt, seconded by Cllr Masters and:-
RESOLVED – That the Clerk’s hourly rate be increased by two spinal column points.
The meeting closed at 8.13 p.m.