September 2022 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held on Monday 26 September 2022 commencing at 7.30 p.m.
Present:
With Cllr Edmund Done in the Chair, there were present Cllrs – Mark Clayton, Mrs Heather Devereux, Mrs Jan Hewitt
Absent:
Cllrs David Freeman, Paul Masters, David Powell
In attendance:
Clerk Mrs Susan Archibald
Also present:
ELDC Cllr Will Grover
The Chairman opened the public forum and wished to raise concerns over the lack of response from the ELDC Planning officers to routine enquiries; the Clerk undertook to raise these concerns with ELDC Planning Department and seek an explanation.
Cllr Grover reported on ELDC activity and wished to promote the Horncastle Teenage Market.
The Chairman declared the meeting opened at 7.45 p.m.
26. Chairman’s Announcements
The Chairman wished to advise the meeting of serious concerns being flagged over the future viability of the Church; more to follow.
27. Apologies for absence and reasons given
It was
RESOLVED – That apologies with valid reasons for absence be accepted from Cllrs Freeman, Masters and Powell.
28. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
29. Notes of the meeting of the Council held on Monday 15 August 2022 to be approved as Minutes and signed by the Chairman
It was proposed by Cllr Hewitt, seconded by Cllr Devereux and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 15 August 2022 be approved as a correct record and signed by the Chairman.
30. Village Renovations
(i) Village Signs
It was reported that work continues on the signpost renovations with the artwork delivered to the Men’s Shed for installation.
Members noted the foregoing.
(ii) Further Maintenance of the Green at Church Lane
Members noted the tidy up and any further action would be deferred for future discussion following a canvass of local opinion in the Village Voice.
31. Highways Matters
(i) Footpaths and Road surface repairs Mount Pleasant Lane
The meeting noted that despite concerns over the condition of footpaths being passed to LCC Highways, with a follow-up by the County Councillor, only very poor quality filling of any holes had been carried out.
It was noted that Mount Pleasant Lane was now on the LCC highway repairs schedule of works.
(ii) CSW
Cllr Hewitt reported six trained volunteer participants in the CSW scheme, with two exercises having been carried out. The Clerk undertook to research whether wheelie bin speed limit signage was still being recommended by the LRSP.
(iii) Litter Pick
An autumn litter pick date was set of Saturday 22nd October 2022 meeting at 10.00 in the Church Lane lay-by.
(iv) Litter Bin at Old Main Road
The Clerk reported that permission had neither been given nor refused; with any decision yet to be debated regarding the siting of a bin at Old Main Road and non-budgeted expenditure in connection with the purchase of a bin.
32. Financial Matters
(a) Monies at bank
Current account – latest statement not available
Bus account - £6032.80
(b) To approve S.137 donation to RBLA to provide a Poppy wreath in the sum of £20.00
(c) To approve payment of outstanding invoices and payments already made as detailed in Appendix A (attached)
It was proposed by Cllr Hewitt, seconded by Cllr Devereux and:-
RESOLVED – That items (a) to (c) (above) be noted and approved.
(d) Update on progress with changing the Councillor nominated with the bank to receive statements/cheque books
Cllr Hewitt undertook to chase again with the Bank, no information having yet been forthcoming.
(e) To Progress additional bank signatories
It was
RESOLVED – That Cllr Devereux be added as a signatory to the bank account at the earliest opportunity.
33. Planning Matters
There were none.
34. Civility and Respect Charter Pledge
As part of the Civility and Respect Charter Pledge, the Clerk advised Members that both an Equality and Diversity Policy and Dignity at Work Policy would need to be adopted; with templates provided.
It was proposed by Cllr Devereux, seconded by Cllr Hewitt and:-
RESOLVED – (a) That the Parish Council takes the Civility and Respect Pledge; and
(b) that the Equality and Diversity Policy and Dignity at Work Policy, as presented, be approved and adopted.
35. To receive reports from Councillors relating to outstanding projects
There were none.
36. To receive reports from the Clerk in relation to Council matters
The Clerk reported that a purchase order for grass cutting had been submitted to LCC.
She further reported that enquiries regarding ownership of the bus shelter at George and Dragon and the Anglian Water complaint regarding water outages had not yet been resolved.
37. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Monday 21 November 2022 JJ’s Café at 7.00 p.m.
The meeting closed at 8.30 p.m.
Following the meeting it was reported that a vehicle had seemingly been abandoned near the Church Lane lay-by; this was a matter to be reported to the Police to be dealt with by them.