August 2022 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held on Monday 15 August 2022 commencing at 7.30 p.m.
Present: With Cllrs Edmund Done in the Chair, there were present Cllrs – Mrs Heather Devereux, David Freeman, Mrs Jan Hewitt
Absent: Cllrs Mark Clayton, David Powell
In attendance: Clerk Mrs Susan Archibald
Also present: 3 members of the public (part)
The Chairman opened the public forum where concerns were raised over water outages in the village and, in particular, over five nights in July; the Clerk undertook to raise these concerns with Anglian Water and seek an explanation.
The Chairman declared the meeting opened at 7.40 p.m.
14. Chairman’s Announcements
The Chairman wished to thank Richard Hammond for his time on the Parish Council and his contribution to the village over many years; he also thanked Cllr David Powell for volunteering to take on the deployment of the speed device and raising of flags, as necessary.
15. Apologies for absence and reasons given
It was
RESOLVED – That apologies with valid reasons for absence be accepted from Cllr Clayton.
16. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
17. Notes of the meeting of the Council held on Monday 4 July 2022 to be approved as Minutes and signed by the Chairman
It was proposed by Cllr Freeman, seconded by Cllr Hewitt and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 4 July 2022 be approved as a correct record and signed by the Chairman.
18. Casual Vacancy
The Clerk advised that the casual vacancy may now be filled by co-option, with one candidate having come forward, Mr Paul Masters.
It was proposed by Cllr Devereux, seconded by Cllr Freeman and:-
RESOLVED – That Paul Masters be duly co-opted to the vacant seat on the Parish Council.
19. Village Renovations
(i) Village Signs
It was reported that work had been started on the signpost renovations with the artwork currently being prepared for printing.
Members noted the foregoing.
(ii) Green at Church Lane
Following discussion around various options for the future maintenance of the green at Church Lane:-
It was proposed by Cllr Hewitt, seconded by Cllr Freeman and:-
RESOLVED –
(a) That Cllr Hewitt would instruct her gardener, at her own expense, to cut, strim and clear the green; and
(b) that quotes be obtained for future maintenance of the green by the Parish Council and brought to the next meeting, to consider either full removal of bushes, or regular maintenance on an ongoing basis. Local opinion would be sought through the Village Voice.
Note: Cllr Hewitt was thanked for her kind offer to fund the current maintenance visit.
20. Highways Matters
The meeting noted that concerns over the condition of footpaths had been passed to LCC Highways, with a follow-up by the County Councillor.
Following the Speedwatch training prior to the meeting, a further training/practice exercise would be organised with LRSP at the earliest opportunity.
21. Financial Matters
(a) Monies at bank
Current account – latest statement not available
Bus account - £6032.55
(b) To approve payment of outstanding invoices and payments already made as detailed in Appendix A (click HERE)
It was proposed by Cllr Hewitt, seconded by Cllr Freeman and:-
RESOLVED – That items (a) and (b) (above) be noted and approved.
(c) Update on progress with changing the Councillor nominated with the bank to receive statements/cheque books
Members noted that all papers had been submitted to the bank for a change in the Councillor nominated to receive statements/cheque books, but this did not seem to have yet been effected. Cllr Hewitt undertook to chase the bank for an update.
22. Planning Matters
To note the decision with regard to the following planning application:
Planning Permission – S/070/01029/22 - Extension to existing storage building
- MANOR HOUSE, MANOR ROAD, HAGWORTHINGHAM – APPROVED
Members noted the foregoing.
23. To receive reports from Councillors relating to outstanding projects
Clllr Done wished to highlight the deteriorating state of the road surface at Mount Pleasant Lane which was now damaging vehicles; the Clerk undertook to raise the matter with the County Councillor.
Cllr Devereux requested that the litter pick be added to the next agenda for a date to be set.
Graffiti on the bus shelter at main road at George and Dragon was highlighted, with the Clerk to investigate ownership with regard to the current state of disrepair.
24. To receive reports from the Clerk in relation to Council matters
The Clerk reported that authorised cheque signatories were low in number and that Members who were planning to stand for re-election, and particularly those banking with Lloyds, needed to be added prior to the elections in April 2023.
Members were advised of the proposed Civility and Respect charter, which the Council would be asked to sign up to. This matter would be on the next agenda for consideration.
25. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Monday 26 September 2022 JJ’s Café at 7.30 p.m.
The meeting closed at 8.30 p.m.