Risk Assessment
|
Topic |
Risk |
H/M/L |
Management of Risk |
Action taken |
|
Employees |
Resignation of Clerk |
M |
Respect Clerk’s privacy IE Contact only during agreed hours Support Clerk’s membership of SLCC |
Clerk to report to Council any issues
|
|
|
Employment regulations |
M |
Treat with respect, Health and Safety Act, Equality Act 2010, Retirement Act, etc. |
Clerk, Councillors |
|
Employees Salary |
Incorrect salary, Tax or NI paid |
M |
Advice from Inland Revenue |
RFO |
|
Assets |
Lack of knowledge |
L |
Asset register kept up to date. |
Council |
|
|
Access to Laptop and parish records |
L |
Temporary or permanent loss of Clerk |
Access to passwords and parish records Council |
|
|
Risk of injury to third party |
L |
Annual inspection of condition |
Council |
|
|
Public liability |
H |
Adequate Liability Insurance |
RFO and Council |
|
Public liability |
Risk to third party property or individuals |
M |
Insurance in place. Risk assessment of individual event undertaken. Risk assessment and procedure for SID use. |
Existing procedures adequate and new procedures in place |
|
Members’ liability |
Conflict of interest. Register of members interests |
M |
Councillors have a duty to declare any interest at the start of the meeting |
Council |
|
Chairman |
Chairman acting without authority of council |
M |
Follow Standing Orders (understand standing orders) Consult with Vice Chairman and other Councillors |
Make sure resolutions passed and properly voted on |
|
Legal liability including GDPR |
Failure to act within the law – risk of data breaches |
M |
Standing orders, Financial regulations. Copy of relevant act of parliament etc, available to councillors Councillors to undertake training. Secure emails and secure document storage. |
Clerk, councillors |
|
Precept |
Adequate level set |
L |
Good budgeting. Annual budget Meeting of the council |
RFO, Council |
|
Finance |
Lack of proper accounting, |
L |
Copy of financial regulations made available |
Clerk, Council |
|
|
VAT |
L |
Reclaims |
Clerk, RFO |
|
|
Payments without authority |
L |
Make sure agreement of council and resolution passed |
RFO, Council |
|
|
Accountability to electorate |
M |
Good accounting records kept. Accounts made available to the Electorate. |
RFO, Council |
|
|
Cash book |
M |
Incoming and out goings up to date, keep all receipts |
RFO, Council |
|
|
Payments |
L |
All cheques to be signed by two councillors and agreed by the council |
RFO, Council |
|
RFO |
Not keeping council informed or acting without authority of council
|
M |
Follow standing orders |
Council
|
|
Annual return |
Submit within time |
M |
Annual return is completed and signed by the council to the internal auditor, then completes and sent to the external auditor within the time limit |
Council |
|
Covid precautions
|
Exposure and spread of infection |
H |
Hold meetings remotely |
Council |
|
Next review due 22 May 2023 |
|
|
Updated and reviewed with addendum added to cover speedwatch exercises |
16 May 2022 |