May 2026 Draft Minutes
Hagworthingham Parish Council
Minutes of the Annual meeting of the Parish Council held on Monday 18 May 2026 commencing at 7.30 p.m.
Present: With Cllr Mark Clayton in the Chair, there were present, Cllrs – Andrew Bruce, David Fincham, Allen Lowe, Leia Richards and Samantha Richards
Absent: Cllr P Masters
There being no attendance from the District and County Councillors no reports were presented.
1. To elect a Chairman and to sign Chairman’s Declaration of Acceptance of Office
It was proposed by Cllr Bruce, seconded by Cllr Fincham and:-
RESOLVED – That Cllr Clayton be elected Chairman for the ensuing year; the Chairman duly signed his Declaration of Acceptance of Office.
2. To elect a Vice-Chairman and to sign Vice-Chairman’s Declaration of Acceptance of Office
It was proposed by Cllr Fincham, seconded by Cllr S Richards and:-
RESOLVED – That Cllr Masters be elected Vice-Chairman in his absence and would sign his Declaration of Acceptance of Office at the next meeting.
3. Apologies for absence and reasons given
An apology for absence with valid reasons was accepted from Cllr Masters.
4. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not
previously notified and/or consideration of any written request for Dispensation
There were none.
5. Notes of the meeting of the Council held on Monday 13 April 2026 to be approved as
Minutes and signed by the Chairman
It was proposed by Cllr Fincham, seconded by Cllr Howe and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 13 April 2026 be
approved as a correct record to be signed by the Chairman at the next meeting.
6. To receive the notes of the Annual Parish Meeting held on Monday 13 April 2026
Members noted the foregoing.
7. Public Forum
To suspend the meeting for a short time to receive reports of County and District
Councillors and any questions from the public, as appropriate. There were none.
8. To review and approve the insurance arrangements for 2026/27
It was proposed by Cllr Howe, seconded by Cllr Fincham and:-
RESOLVED – That the insurance provision for 2026/27 as presented, be approved.
9. To consider and review the Asset Register
It was proposed, seconded and:-
RESOLVED - That consideration of the Asset Register be deferred to the next meeting.
10. To review the Risk Assessment and decide upon necessary amendments/updates
It was proposed, seconded and:-
RESOLVED - That consideration of the Risk Assessment be deferred to the next meeting.
11. To review Standing Orders and Financial Regulations and approve
amendments/updates as necessary
It was proposed by Cllr Bruce, seconded by Cllr S Richards and:-
RESOLVED – That no amendments to the Standing Orders or Financial Regulations were necessary at this time.
12. Timetable of Meetings for 2026/27
It was proposed by Cllr Fincham, seconded by Cllr Howe and:-
RESOLVED – That the Timetable of Meetings for 2026/27 be approved as follows:-
29 June 2026
7 September 2026
19 October 2026
30 November 2026 (to commence at 7.00 p.m.)
11 January 2027 (to commence at 7.00 p.m.) (will only be held if necessary)
22 February 2027 (to commence at 7.00 p.m.)
12 April 2027 (preceded by the Annual Parish Meeting at 7.00 p.m.)
Annual Meeting 17 May 2027
Meetings are on a Monday and usually commence at 7.30 p.m., except where shown above
commencing at 7.00 p.m. during the winter months.
13. Litter Picking
It was proposed by Cllr Clayton, seconded by Cllr Bruce and:-
RESOLVED – That Cllr Fincham be charged with reinstating litter picking, organised under the umbrella of the Parish Council.
Note: Precise arrangements to be considered at a future meeting; to include appropriate risk assessments of proposed areas.
14. Grass Cutting
It was proposed by Cllr S Richards, seconded by Cllr Fincham and:-
RESOLVED – That the contractor, as last year, be appointed to undertake strimming of grass around the village benches. 5 cuts at a total cost of £300, as per last year.
15. Village Furniture
Members considered the condition of the village furniture, in particular the village signs and the matter was deferred for decision on necessary action to the next meeting.
16. Financial Matters
(a) Monies at Bank
(b) To approve payment of outstanding invoices
RESOLVED – That items (a) and (b) (above) be noted and approved.
17. To receive reports from Councillors relating to outstanding projects
There were none.
18. To receive reports from the Clerk in relation to Council matters
There were none.
19. To receive general correspondence
There was none.
20. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next ordinary meeting of the Parish Council be agreed, as scheduled, for Monday 29 June 2026 at JJ’s Café at 7.30 p.m.
The meeting closed at 8.35 p.m.