June 2026 Agenda
NOTICE OF A MEETING OF
HAGWORTHINGHAM PARISH COUNCIL
NOTICE IS HEREBY GIVEN that a Meeting of Hagworthingham Parish Council will be held in JJ’s Cafe on Monday 29 June 2026 commencing at 7.30 p.m., at which the under mentioned business will be transacted.
There will be a maximum 15 minute forum prior to the commencement of the meeting when members of the public may ask questions or make short representations to the Council. At the discretion of the Chairman there may be an additional 5 minutes at the end of the meeting at which members of the public can raise points relating to the meeting or items for consideration for inclusion on the next agenda.
Susan Archibald
Susan Archibald
Clerk to Hagworthingham Parish Council Dated: 23 June 2026
AGENDA
1. Chairman’s Announcements
2. Apologies for absence and reasons given
3. Vice-Chairman to sign his Declaration of Acceptance of Office
4. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011
not previously notified and/or consideration of any written request for Dispensation
5. Notes of the Annual Meeting of the Council held on Monday 18 May 2026 to be approved as
Minutes and signed by the Chairman at a later date
6. To receive the resignation of the Clerk and RFO with effect from 31 August 2026 and to
consider how best to recruit a replacement
7. To consider and approve the Asset Register for inclusion within the Annual Governance
and Accountability Return
Note: this item was deferred from the meeting held on 18 May 2026
8. To review the Risk Assessment and decide upon necessary amendments/updates
Note: this item was deferred from the meeting held on 18 May 2026
9. To adopt ICT Policy
To approve the draft ICT Policy as required by the new Annual Governance Statement no.10
10. Request for funding for VE Day event
To consider a request for funding by FOH towards expenses of the proposed VE Day event to be held in August, and to quantify same, if agreed.
11. Financial Matters
(a) Monies at Bank
(b) To approve payment of outstanding invoices
(c) To formally approve the accounts for the year ended 31 March 2026
(d) To receive the report of the Internal Auditor
(e) To approve the Annual Governance Statement in the Annual Return for the year ended
31 March 2026 to be signed by the Chairman
(f) To approve the Accounting Statement in the Annual Return for the year ended 31 March 2026
(g) To resolve that the Chairman countersign the Certificate of Exemption to certify the
Parish Council as exempt from a Limited Assurance Review under Section 9 of the Local
Audit (Smaller Authorities) Regulations 2015
12. Village Furniture
Members are asked to consider the condition of the village furniture, in particular the village signs
and any remedial works that may be necessary.
Note: this matter was deferred for decision on necessary action from the meeting held on 18 May
2026.
13. To receive reports from Councillors relating to outstanding projects
To receive reports from Members relating to outstanding projects and requests for matters to be
placed on the next agenda. No resolutions may be passed under this item.
14. To receive reports from the Clerk in relation to Council matters
15. To receive general correspondence
16. To confirm the date of the next meeting of the Council
The date of the next ordinary meeting of the Council is proposed as Monday 7 September 2026 to commence at 7.30 p.m.