July 2023 Minutes
Hagworthingham Parish Council
Minutes of a meeting of the Parish Council held on Monday 3 July 2023 commencing at 7.30 p.m.
Present: With Cllr Edmund Done in the Chair, there were present, Cllrs – Mark Clayton, Jan Hewitt
Absent: Cllr Paul Masters
In attendance: Clerk Mrs Susan Archibald
Also present: 4 members of the public
In the absence of any questions from the public or reports of Police or District and County Councillors, the Chairman declared the meeting opened at 7.30 p.m.
26. Chairman’s Announcements
There were none.
27. Apologies for absence and reasons given
It was
RESOLVED – That apologies, with valid reasons for absence, be accepted from Cllr Paul Masters.
28. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
29. Notes of the Annual meeting of the Council held on Monday 22 May 2023 to be approved as Minutes to be signed by the Chairman
It was proposed by Cllr Hewitt, seconded by Cllr Clayton and:-
RESOLVED – That the notes of the Annual meeting of the Council held on Monday 22 May 2023 be approved as a correct record and signed by the Chairman
30. To receive the notes of the Annual Parish meeting held on Monday 22 May 2023
Members noted the foregoing.
31. Co-Option to Vacant Seats
The Clerk reported that Mrs Jackie Featherstone, local resident, had come forward for co-option and Mrs Featherstone was invited to address the meeting.
It was proposed by Cllr Hewitt, seconded by Cllr Clayton and:-
RESOLVED – That Mrs Jackie Featherstone be co-opted to one of the vacant seats on the Council, with the other two vacancies rolled on to the next meeting.
32. To Review the Risk Assessment and provision of a ladder
The Clerk reported that enquiries of the LRSP advised that due care and attention was needed, and applying common sense, when deploying the reactive speed device; no formal training being necessary/available. She further reported that a suitable extendable ladder had been sourced and good practice leaflets on manual handling and use of extendable ladders obtained for inclusion in the risk assessment paperwork.
It was proposed by Cllr Hewitt, seconded by Cllr Clayton and:-
RESOLVED – (a) That the extendable ladder identified be purchased online from Screwfix for use in the deployment of the reactive speed device, at a cost of £116.99 (inclusive of VAT);
(b) that good practice leaflets on manual handling and use of extendable ladders be included in the risk assessment paperwork and passed to any volunteer working in the deployment of the reactive speed device; and
(c) that the risk assessment for the deployment of the reactive speed device be updated to include specific mention that due care and attention must be taken when deploying the device; two persons being present at all times with high viz vests being worn.
33. Community Speedwatch
In the absence of Cllr Masters there was nothing to report.
34. Grant Request from Dales Charity for provision of electrical supply at the Church
This item to be considered further once the result of a grant request for provision of a defibrillator is known, together with relevant permissions to be obtained from the Church/LCC Highways.
35. Highways Matters
(i) Condition of verge outside of the Church
(ii) Condition of White Cottage, Bond Hays Lane
(iii) Future uses for telephone box at lay-by (proposals, logistics and costings)
It was
RESOLVED – That items (i) and (ii), falling outside of the remit of the Parish Council, not be considered further and item (iii) be deferred for consideration to the next meeting of the Council.
36. Anglian Water
Recent water outages in the village were noted, with local residents urged to individually report all instances to Anglian Water.
37. Financial Matters
(a) Monies at Bank – The clerk reported that no up to date totals were available due to statements not having been received for May.
(b) To approve payment of outstanding invoices.
(c) Update on bank signatory arrangements.
It was proposed by Cllr Clayton, seconded by Cllr Hewitt and:-
RESOLVED – (a) That items (a) and (b) above be noted and approved;
(b) that the confirmed updated bank signatories being Cllrs Clayton and Hewitt be noted; with Cllrs Done and Masters to be added as additional signatories in due course.
38. Planning Matters
Members were asked to consider and make comments to the Local Planning Authority with regard to the following planning application:
S/070/01240/23 | Planning Permission – Erection of a house and construction of vehicular access
WEST END HOUSE, MAIN ROAD, HAGWORTHINGHAM, SPILSBY, PE23 4LT
It was proposed by Cllr Hewitt, seconded by Cllr Clayton and:-
RESOLVED – That Hagworthingham Parish Council is neutral in respect of this application, however, would raise concerns over the already over-stretched provision of a reliable water supply from Anglian Water to properties already existing in the village.
39. To receive reports from Councillors relating to outstanding projects
Cllr Done wished to highlight that the work to check and refix plaques to the war memorial, as necessary, remained outstanding. The Clerk would endeavour to explore options prior to the next meeting.
40. To receive reports from the Clerk in relation to Council matters
There were none.
41. To receive general correspondence
There was none.
42. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next ordinary meeting of the Parish Council be agreed as Monday 4 September 2023 at 7.30 p.m.
The meeting closed at 8.05 p.m.
Note: A local resident advised the meeting that Anglian Water had given assurances that low reservoir levels were being addressed, with alarms being put in place and priority service to be given to the village going forward.