April 2021 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held remotely via video conferencing on Monday 12 April 2021 commencing at 7.00 p.m.
Present: With Cllr Richard Hammond (Chairman) there were present, Cllrs – Mr Mark Clayton, Mr Edmund Done, Mr David Freeman,
Absent: Cllr Mrs Jan Morris-Holmes, Mr David Powell
In attendance: Clerk Mrs Susan Archibald
Also present: Cllr H Marfleet – LCC
The meeting was advised that due to Purdah restrictions prevailing there would be no reports of County or District Councillors, or the Police.
The Chairman declared the meeting opened at 7.00 p.m.
66. Chairman’s Announcements
The Chairman wished to express his sincere sadness and regret at the passing of HRH Prince Philip, the Duke of Edinburgh; a one minute silence ensued.
67. Apologies for absence and reasons given
Apologies for absence with valid reasons given were received and accepted from Cllrs Mrs Morris-Holmes and Powell.
68. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
69. Notes of the meeting of the Council held on Monday 22 February 2021 to be approved as Minutes and signed by the Chairman at a later date
It was proposed by Cllr Done, seconded by Cllr Clayton and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 22 February 2021 be approved as a correct record to be signed by the Chairman at a later date.
70. Casual Vacancy
Members noted the current casual vacancy on the Council with reports of no interest expressed by any party. The vacancy remains open to applicants.
71. Highways Matters and Investment in Village Improvement Proposals
(i) With regard to concerns over bushes and shrubs encroaching the verges, the Chairman undertook to approach a local resident
(ii) In considering quotes obtained for refurbishment of the village gates, telephone box and bus shelter the Clerk reported that two quotes had been received of five companies invited to tender
12 April 2021 07-21 Signed
It was proposed by Cllr Freeman, seconded by Cllr Hammond and:-
RESOLVED – (a) That the refurbishment contract be awarded to DSTM Ltd at a value of £1548.05 + VAT
(iii) The matter of the village signs was deferred for further consideration
(iv) It was reported that the Manor Road noticeboard was work in progress
(v) With regard to dilapidated benches on Manor Road and Bond Hayes Lane:-
It was proposed by Cllr Freeman, seconded by Cllr Hammond and:-
RESOLVED – (b) that the Manor Road and Bond Hayes Lane benches be removed and scrapped as uneconomic to repair
(vi) The Clerk reported that the matter of grit bins was under consideration with LCC
(vii) Regarding the proposal to replace one or two stiles with kissing gates; the Clerk undertook to approach LCC in the first instance to determine whether there was any funding available for the scheme.
72. Parish Land
The Clerk reported that NALC had declined to give an opinion on the proposed simple lease agreement prepared for the Parish Land, but that the prospective tenant was happy to sign as presented. Following some debate around whether professional opinion should be bought in:-
It was proposed by Cllr Hammond, seconded by Cllr Freeman and:-
RESOLVED: That the agreement as presented be approved.
Note: Cllr Clayton wished it to be noted in the Minutes that he had voted against this decision.
73. Update on Replacement of Defibrillator Cabinet and resiting of device to JJ’s Cafe
The meeting was updated that, in view of the urgency to resite the defibrillator device, it had been resited to JJ’s Café with the cabinet installed and ready to accept the device.
It was
RESOLVED: That the siting of the replacement defibrillator cabinet at JJ’s Café be noted and approved with the electrician’s bill to be settled upon receipt.
Note: Cllr Done advised that the device needed a new battery before it could be brought back into use and the Clerk undertook to order same immediately.
74. Parish Maps
The Clerk reported on the Parish Maps offered for use to the Parish Council by a local resident. These were met with approval and thanks.
Note: A use for the maps would be considered in due course, but, in the meantime they would be offered to be published in the Village Voice.
75. Financial Matters
(a) Monies at bank
Current account - £5259.55
Bus account - £6031.80
12 April 2021 08-21 Signed
(b) To approve payment of outstanding invoices
It was proposed by Cllr Hammond, seconded by Cllr Freeman and:-
RESOLVED – (a) That payments detailed at (b) be noted and approved.
(c) Members noted the Year End Accounts presented to 31 March 2021 for formal approval at the Annual Meeting of the Parish Council
(d) Bank signatories update
Note: As previously noted, Cllr Hammond would enquire at the bank as to the current state of signatories on the mandate with the addition of Cllrs Clayton and Freeman, as appropriate.
76. Planning Matters
Members noted the following planning application; the consultation period for which has passed with no comment submitted to the local planning authority:
S/070/00293/21 | Planning Permission - Outline erection of 2no. dwellings (with means of access
and layout to be considered) | LAND OFF BOND HAYES LANE, HAGWORTHINGHAM
77. To receive reports from Councillors relating to outstanding projects
Cllr Done wished to explore refurbishing the war memorial and the Clerk undertook to approach a local stonemason for a preliminary quote.
Cllr Done further reported that litter picking equipment was required by local volunteers and that free equipment was currently being offered by ELDC; the Clerk undertook to make enquiries.
78. To receive reports from the Clerk in relation to Council matters
The Clerk reported on the upcoming elections for Police and Crime Commissioner and Lincolnshire County Council. Members noted the foregoing.
79. To receive general correspondence
There was none.
80. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Tuesday 4 May 2021, being the Annual Meeting of the Parish Council and the Annual Parish Meeting being held on the same date at 7.00 p.m. to be hosted by Zoom video conferencing.
Note: Cllr Done advised that tealights would be available to be lit at the Church in remembrance of HRH Prince Philip, the Duke of Edinburgh on Saturday 17 April from noon, and any floral tributes to be laid at the war memorial.
The meeting closed at 8.35 p.m.
12 April 2021 09-21 Signed