February 2021 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held remotely via video conferencing on Monday 22 February 2021 commencing at 7.00 p.m.
Present: With Cllr Richard Hammond (Chairman) there were present, Cllrs – Mr Mark Clayton, Mr Edmund Done, Mr David Freeman, Mr David Powell
Absent: Cllr Mrs Jan Morris-Holmes
In attendance: Clerk Mrs Susan Archibald
Also present: Cllr H Marfleet – LCC (part)
In the absence of any members of public, a report of County Councillor H Marfleet was received. Cllr Marfleet updated Members on cuts to come to highways' funding, particulary pothole repair funding.
The Chairman declared the meeting opened at 7.08 p.m.
51. Chairman’s Announcements
There were none.
52. Apologies for absence and reasons given
An apology for absence was received and accepted from Cllr Mrs Morris-Holmes.
53. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
54. Notes of the meeting of the Council held on Monday 11 January 2021 to be approved as Minutes and signed by the Chairman at a later date
It was proposed by Cllr Freeman, seconded by Cllr Done and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 11 January 2021 be approved as a correct record to be signed by the Chairman at a later date.
55. Casual Vacancy
Members noted the current casual vacancy on the Council with reports of no interest expressed by any party. The vacancy remains open to applicants.
56. Highways Matters
(i) Speeding Issues/Replacement Passive Speed Notices
The Chairman reported that the SID had been moved and was working well; the replacement 30 mph passive speed notices for use in the village had been received.
(ii) Church Lane
The Clerk reported that the Church Lane drain repairs were extensive and no firm timeframe had yet been set.
(iii) Deep Lane
The Clerk reported that, subsequent to further complaints received regarding the poor condition of Deep Lane, some repairs to potholes had been carried out, however, the repairs had been once again damaged by heavy vehicles moving around the location.
Note: The Clerk reported further that no response had been received from LCC Highways as to whether any leftover asphalt could be used to fill some potholes, rather than being disposed of elsewhere when other roadworks were being carried out around the village.
57. Parish Land
The Clerk reported that a prospective tenant had come forward since the last meeting where Members had not decided to actively pursue renting the parish land. Following some debate:-
It was proposed by Cllr Hammond, seconded by Cllr Done and:-
RESOLVED: (a) That the Clerk be instructed to draw up an agreement to offer the land to the prospective tenant at a rent of £50 p.a., with the land to be used for hay cuts, and with the tenant to take responsiblity for keeping the boundary hedges and ditches cut and in good order.
(b) The proposed contract to be submitted for approval by the NALC legal department prior to signing to ensure that it was fit for purpose.
Note: Members resolved to consider agenda items 8, 9 and 10 altogether
58. Projects for Investment in the Village/Councillor Community Grant Application/Replacement of Defibrillator Cabinet and resiting to a new location
Various items for the village were discussed, including, but not limited to, kissing gates to replace stiles at various locations around the village/a village map in the phone box/repainting of the gates/resiting of the defibrillator cabinet, possibly at JJ's Cafe (subject to owner's approval and quotes for the work being obtained)/repairs to the phone box. Following discussion, it was:
Proposed by Cllr Hammond, seconded by Cllr Freeman and:-
RESOLVED: That a replacement defibrillator cabinet be purchased at a cost of £600 + VAT, with the location to be determined.
Notes: (i) Quotes for the various repairs discussed would be obtained by the Clerk and a public consultation on replacement of stiles around the village would be included in the next available edition of the VV before any permissions were sought. (ii) Due to the short timeframe for submission of Councillor Community Grant application to ELDC, no proposal was made to pursue this.
59. Asset Register and Insurance Provision
In relation to the addition of the PA system to the Asset Register, it was:-
Proposed by Cllr Powell, seconded by Cllr Done and:-
RESOLVED: That the PA System be added to Asset Register with a value of £1,000 and added to the Insurance Schedule at an additional premium of £10 p.a.
60. Financial Matters
(a) Monies at bank
Current account - £5839.64
Bus account - £6031.65
(b) To approve payment of outstanding invoices
It was proposed by Cllr Freeman, seconded by Cllr Done and:-
RESOLVED – (a) That payments detailed at (b) be noted and approved.
(c) Bank signatories update
Note: As previously noted, Cllr Hammond would enquire at the bank as to the current state of signatories on the mandate with the addition of Cllrs Clayton and Freeman, as appropriate.
61. Planning Matters
Members were asked to consider comments on:-
S/070/00210/21 | Planning Permission - Erection of an agricultural building. | LAND ADJACENT TO SNIPEVIEW, CHURCH LANE, HAGWORTHINGHAM
No proposal was made to submit a comment with regard to this application.
62. To receive reports from Councillors relating to outstanding projects
Cllr Freeman wished to explore siting grit bins at Mount Pleasant Lane and Bond Hays Lane/Manor Road junction. The Clerk undertook to enquire of LCC to see if the locations meet the criteria for these to be provided by Highways.
Cllr Done reported that James Done would effect some necessary repairs to the Manor Road noticeboard, and that Sue and Steve Baxter and James Done had recently undertaken cleaning and washing down of the gates, noticeboards and phone box.
Repairs to the village sign, bus shelter, phone box and benches on Bond Hays Lane and Manor Road would be on the April agenda for further consideration. The Clerk undertook to obtain quotes for repair/redecoration, as available.
63. To receive reports from the Clerk in relation to Council matters
There were none.
64. To receive general correspondence
There was none
65. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next meeting of the Parish Council be agreed as Monday 12 April 2021 at 7.00 p.m. to be hosted by Zoom video conferencing.
The meeting closed at 8.28 p.m.