January 2019 Minutes
Minutes of the meeting of the Parish Council held at JJ’s Cafe on Monday 14 January 2019 commencing at 7.00 p.m.
Present: With Cllr Edmund Done in the Chair there were present, Cllrs Mrs Dawn Bannister- Law, Mrs Rachel Elliott, Mr Richard Hammond, Mrs Jan Morris-Holmes
Absent: Cllr Mr John Redman
In attendance: Clerk Mrs Susan Archibald
Also present: 7 members of the public
There was no report of the Police, LCC or ELDC and no questions from the public present.
The meeting opened at 7.00 p.m.
83. Chairman’s Announcements
There were none.
84. Apologies for absence and reasons given
An apology for absence was accepted from Cllr Redman.
85. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
There were none.
86. Notes of the meeting of the Council held on Monday 12 November 2018 to be approved as Minutes and signed by the Chairman
It was proposed, seconded and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 12 November 2018 be approved as a correct record and signed by the Chairman.
87. Co-option to fill vacant seat
The Clerk reported that as there was less than 6 months until the next ordinary elections that the Council could decide not to fill the vacant seat, however, a candidate for co-option had come forward.
It was proposed by Cllr Morris-Holmes, seconded by Cllr Hammond and:-
RESOLVED: That Mr David Powell be co-opted to the Council for the remainder of the municipal year.
88. Speed Mitigation Initiatives
Members considered progressing with the introduction of a Community Speedwatch Scheme and the Clerk reported that there were 4 volunteers on board to date.
It was proposed by Cllr Hammond , seconded by Cllr Morris-Holmes and:-
RESOLVED: That the Clerk be instructed to progress an application for grant funding from Cllr Grover for the provision of a hand-held speed gun and ancillary equipment and arrange the relevant training for volunteers.
89. Grass Cutting
The Clerk reported that the current three year renewable agreement with the current contractor was still in force with the price per cut being held by him for 2019/20.
It was proposed by Cllr Elliott, seconded by Cllr Hammond and:-
RESOLVED: That the Council continue the agreement for village grass cutting in 2019/20 with its current contractor.
90. Financial Matters
(a) Monies at bank as at 30 November 2018
Current account - £2882.28
Bus account - £6026.47
(b) To approve payment of outstanding invoices
(c) To finalise budget and precept proposals for 2019/20 and instruct Clerk to submit precept request to ELDC by deadline of 21st January 2019
It was proposed by Cllr Hammond, seconded by Cllr Elliott and:-
RESOLVED –(a) That the monies at bank at (a) and payments detailed at (b) be approved and noted.
It was further:-
RESOLVED – (b) that the budget and precept proposals for 2019/20 be agreed with the Clerk instructed to submit a precept demand for £5709.95.
Note: Cllr Hammond wished to declare a pecuniary interest in grass cutting at the Church and took no part in the budget consideration of this matter.
91. Planning Matters
Planning Decision:-
S/070/02199/18 - RICHMOND, CHURCH LANE, HAGWORTHINGHAM
Planning Permission - Alterations to existing bungalow to include a loft conversion to create a master bedroom and en-suite and the addition of dormer windows and a juliet balcony.
– APPROVED - Hagworthingham Parish Council made no comment on this application.
Planning Committee:-
The meeting was advised that the following applications will be considered by the Planning Committee at its meeting to be held on Thursday 17 January 2019:-
N/160/00493/18 Manor Farm, Brinkhill Road, South Ormsby
Planning Permission – Change of use of land and agricultural buildings to us as a heritage centre.
N/160/00494/18 Manor Farm, Brinkhill Road, South Ormsby
Listed building consent.
Members noted the foregoing.
92. Proposed revisions to Timetable of Meetings for remainder of municipal year
Members are asked to consider and approve the above revisions to the Timetable of Meetings for the remainder of 2018/19 municipal year.
It was proposed, seconded and:-
RESOLVED – That the timetable of meetings be revised as follows:
25 February 2019 – cancel
4 March 2019 – Annual Parish Meeting 7.00 p.m., immediately followed by ordinary Parish Council meeting (to avoid purdah period in run up to 2019 elections)
8 April 2019 – cancel
15 April 2019 – ordinary meeting
13 May 2019 Annual Meeting cancel and reschedule to
21 May 2019 Annual Meeting (Tuesday rather than Monday)
93. To receive reports from Councillors relating to outstanding projects
Various highways maintenance issues were raised which the Clerk undertook to report to the relevant Authorities:-
Street lamp no. 7 out of order – Bond Hayes Lane;
Water run off from Church Lane building plot due to road drainage issues;
Parking and turning on Harrington Road from land adj. Linden Lea site;
Slippery pavement at Foxglove Cottage.
Note: The Clerk would contact Cllr Grover requesting assistance in achieving a tidying up of West End House/Foxglove Cottage in light of the refusal from Planning Enforcement at ELDC to take any action in the matter. This would be an agenda item at the next meeting for further consideration.
94. To receive reports from the Clerk in relation to Council matters
The Clerk reported that Linden Close had been selected as the road name for land adj. Linden Lea and that, due to changes in personnel at ELDC, the planned presentation on Community Led Housing would be deferred to a future meeting.
95. To receive general correspondence
There was none.
96. To confirm the date of the next meeting of the Council
It was proposed, seconded and:-
RESOLVED – That the date of the next ordinary meeting of the Parish Council be agreed as Monday 4 March 2019 to be preceded by the Annual Parish Meeting at 7.00 p.m. in JJ’s Café.
The meeting closed at 7.37 p.m.