September 2019 Minutes
Hagworthingham Parish Council
Minutes of the meeting of the Parish Council held at JJ’s Cafe on Monday 30 September 2019 commencing at 7.30 p.m.
Present: With Cllr Mr Richard Hammond in the Chair there were present, Cllrs Mr Mark Clayton, Mr Edmund Done, Mrs Rachel Elliott, Mr David Powell,
Mr John Redman
Absent: Cllr Mrs Jan Morris-Holmes
In attendance: Clerk Mrs Susan Archibald
In the absence of any public, police or District and County Councillors, there were no reports , however, Cllr Done wished to raise the matter of vehicles parked in the lay-by at the Old Hall preventing school buses from pulling in. This would be a matter for discussion on the agenda of the next meeting and the meeting opened at 7.41 p.m.
52. Chairman’s Announcements
There were none.
53. Apologies for absence and reasons given
An apology with valid reasons for absence was accepted from Cllr Morris-Holmes.
54. Declarations of Disclosable Pecuniary Interest in accordance with the Localism Act 2011 not previously notified and/or consideration of any written request for Dispensation
Cllr Clayton wished to declare a non-pecuniary interest as a near neighbour of White Oak Grange.
55. Notes of the meeting of the Council held on Monday 24 June 2019 to be approved as Minutes and signed by the Chairman
It was proposed, seconded and:-
RESOLVED – That the notes of the meeting of the Council held on Monday 12 August 2019 be approved as a correct record and signed by the Chairman.
56. GDPR
All Councillors confirmed that they were now set-up with dedicated Cllr email addresses and the Clerk confirmed that she would now only send council correspondence to these addresses. Members noted the foregoing.
57. Community Speedwatch
The meeting was updated on the Community Speedwatch exercises and Members felt more training/trials were needed to familiarise the group with the equipment and it was resolved to call a further Saturday/Sunday exercise.
Cllr Hammond reported that statistics could now be gathered from the SID and that there had been many incidents of speeding logged.
The Clerk reported a speed reduction campaign at Sausthorpe and the report of Cllr Morris-Holmes on her contact with the Horncastle News. Information needs to be fed to the paper to get a campaign underway and the Clerk undertook to contact the Police for advice on the speed limit reduction process.
58. Planning Matters
Members were asked to consider their response to the following planning application, with comments to be submitted to the local planning authority:
(i) S/070/01555/19 | Planning Permission – Rear extension to existing house to provide a study, sitting/dining are and enlarged kitchen on the site of an existing conservatory which is to be removed – CHANTERS POEM, HIGH STREET, HAGWORTHINGHAM
It was proposed by Cllr Hammond, seconded by Cllr Elliott and:-
RESOLVED – That Hagworthingham Parish Council SUPPORT this application.
(ii) S/070/01594/19 | Planning Permission – Extensions and alterations to existing house to provide a ground floor kitchen, dining and living area and study with first floor bedroom over and erection of a detached triple garage with shower room and laundry – WHITE OAK GRANGE, OLD MAIN ROAD, HAGWORTHINGHAM
It was proposed by Cllr Elliott, seconded by Cllr Done and:-
RESOLVED – That Hagworthingham Parish Council SUPPORT this application.
(iii) S/070/01716/19 Planning Permission – Alterations to existing holiday cottages to enable use as single holiday cottage - WHITE OAK GRANGE, OLD MAIN ROAD, HAGWORTHINGHAM
It was proposed by Cllr Done, seconded by Cllr Elliott and:-
RESOLVED – That Hagworthingham Parish Council SUPPORT this application.
Note: Cllr Powell abstained from voting on all applications; having declared a non-pecuniary interest in White Oak Grange, Cllr Clayton abstained from voting on items (ii) and (iii) above.
59. Highways Matters
The Clerk reported that, due to officer changes at LCC, there was no update available on progress with flood mitigation measures at Church Lane.
60. Clearance of overgrown shrubbery on Green at Church Lane
The Clerk reported feedback from the consultation of local residents on the proposal to cut back and clear overgrown shrubbery on the Green at Church Lane. Comments were generally supportive, with concerns expressed over preservation of wildlife and habitat.
It was proposed by Cllr Hammond , seconded by Cllr Redman and:-
RESOLVED – (a) That clearance of overgrown shrubbery would take place early November and volunteers were invited to assist;
(b) that the area be sown with a meadow nectar mix to promote the creation of a wildflower area to be cut and cleared once a year, with the feature tree to remain; and
(c) that the provision of a Hippo bag was not needed due to offers from local residents to remove debris.
61. Financial Matters
(a) Monies at bank as at 31 August 2019
Current account - £4942.18
Bus account - £6028.47
(b) To approve donation to PCC for church light - £30.00
(c) To approve donation to village fireworks - £200.00
(d) To approve S.137 donation to The Poppy Appeal for poppy wreath - £20.00
(e) To approve payment of outstanding invoices (as per Appendix A)
(f) To receive interim accounts and bank reconciliation
(g) To formally accept donation to village of £500 from Anglian Water and to consider how best this money might be spent
It was proposed by Cllr Redman, seconded by Cllr Powell and:-
RESOLVED – That the monies at bank at (a), and payments detailed at (b) to (e) be noted and approved; Interim Accounts and bank reconciliation at (f) be formally accepted and approved.
Note: the donation to the village of £500 from Anglian Water would be considered at the next meeting.
Note: Having declared a non-pecuniary interest, Cllr Done abstained from voting.
62. To receive reports from Councillors relating to outstanding projects
Concern was once again expressed over encroaching hedges further restricting footpath widths in many areas of the village. Members noted that an article had been printed in the Village Voice encouraging residents to keep paths clear and hedges trimmed back.
Cllr Redman reported that he had strimmed the gates and sprayed weedkiller.
Concern was raised over the early start time of grass cutting in some areas in the village.
63. To receive reports from the Clerk in relation to Council matters
The Clerk reported that the Lincolnshire Shining Stars presentation was to be held on 15 October at The Bentley Hotel, North Hykeham; Cllr Hammond undertook to attend with Cllr Done, who was a nominee in the Long Serving Councillor Achievement category.
Members were asked if anyone wished to attend the ELDC Corporate Strategy Workshop in October, there were no expressions of interest.
64. To receive general correspondence
The Clerk reported the Adoption of the Lincolnshire County Council Statement of Community Involvement 2019. Members noted the foregoing.
65. To confirm the date of the next meeting of the Council
The date of the next meeting of the Parish Council would be on Monday 18 November 2019 to commence at the earlier winter start time of 7.00 p.m. in JJ’s Café
66. To resolve to go into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 to discuss the following matter:-
Clerk’s annual appraisal and matters relating to the terms and conditions of the Clerk’s contract of employment.
It was proposed, seconded and:-
RESOLVED – That the above matter be discussed in closed session
This part of the meeting closed at 8.45 p.m.
Minute arising from confidential item –
67. Clerk’s annual appraisal and matters relating to the terms and conditions of the Clerk’s contract of employment
The Clerk had no issues to report. The Chairman thanked the Clerk for her work.
It was:-
RESOLVED – That the Clerk’s hourly rate be increased by one spinal column point.
The meeting closed at 8.49 p.m.